Best Sample Letters For You

Quotation Rejection Letter [Format & Sample]

When a buyer rejects a quotation or other offers, he should write and thank the seller for their offer and explain the reasons for rejection. Not doing so shows a lack of courtesy. The letter of rejection should cover the following. It should:

  • Thank the seller for their offer
  • Express regret for the inability to accept
  • State reasons for the rejection
  • Make a counter-offer if necessary
  • Suggest that there may be other opportunities to do business together in the future

Sample Quotation Rejection Letter

25th February, 2010

Dear John Smith,

I was pleased to receive and examine your quotation submitted on 10th July 2017.  Thank you for your interest in the supplying of the straw boards needed in our company.

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I regret, however, that we are unable to accept your quotation. This is because your prices are very much higher than the straw-boards I have previously paid and of the same quality. I regret not being able to give you an immediate order. I shall seek quotations from other dealers. After the contract expires, however, we will be pleased to discuss the possibility of doing business in the future.

Thanks again for your quotation.  I do appreciate your time and effort and wish you the best in the future.

Best Regards,

Thomas V.

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